Documents and Forms

The following documents or forms are nearly all in Adobe Portable Document Format (PDF). An exception is the section containing the Board of Missions forms here, with links to online form submission.

You'll need the free Adobe Reader to read the PDF files on your computer once you download them. You can download the free Reader here. (Opens in a new window.) The PDF files are small; mostly less than 100K. They should download reasonably quickly.

Diocesan Convention

See the Diocesan Convention section of this website

For clergy

Guidelines for Episcopal visitations and various Episcopal Acts, including Confirmations, Reaffirmations and Receptions

Guidelines for Visitation by The Rt. Rev. George E. Councell
Guidelines for Visitation by The Rt. Rev. Sylvestre D. Romero

Guidelines for Ordinations
Guidelines for the Celebration of a New Ministry

Compensation (For 2008)
Letter from Clerical Compensation Committee

2008 Schedule of Minimum Cash Salaries (PDF)
2007-2 Parish Classification (PDF)

Directions for all clergy filling out these forms

Full-time clergy: 2008 Full-Time Clergy Compensation form (PDF)
Worksheet (PDF)

Part-time clergy: 2008 Part-Time Clergy Compensation form (PDF)

Marriage
Application to Bishop for Approval of a Marriage [Rev. October 2004] (PDF)
Guidelines for Marriage after Divorce [Rev. October 2004] (PDF)

Miscellaneous
Non-Parochial Clergy: Report to Bishop (Rev. 2006, PDF)
Letter of Transfer (PDF)
Abuse Awareness Policy: Respecting the Dignity of Every Human Being (Fall 2005) (PDF)

For parishes and parish leaders

Guidelines for Episcopal visitations and various Episcopal Acts
Written by Bishop Councell, February 2006:
Guidelines for an Episcopal Visitation, including Confirmations, Reaffirmations, and Receptions
Guidelines for Ordinations
Guidelines for the Celebration of a New Ministry

Clergy compensation: Revised for 2008 budget preparation
2007-2 Parish Classification (PDF)
2008 Schedule of Minimum Cash Salaries for Clergy (PDF)

Clergy search
Search Consultant Covenant (PDF)
Notice of Proposal to Elect (PDF)
Notice of Election of a Rector/Vicar (PDF)

Parochial Report
The Report (PDF)
Instructions for Page 2 (PDF)
Instructions for Page 3 (PDF)

Miscellaneous
Abuse Awareness Policy: Respecting the Dignity of Every Human Being (Fall 2005) (PDF)
Application for a Loan or Grant (2008, PDF)
Parish Report of Officials in a Church (2007) (PDF)
Lay Licenses (PDF)
Real Estate Memorandum (PDF)

Board of Missions

Challenges to overcome in achieving missionary strategy (PDF)

2009 Annual Report and Financial Assistance Request, Pt 1 (Link to submit your request online)
2009 Annual Report and Financial Assistance Request, Pt 2
(Link to submit your request online)
2009 Annual Report and Financial Assistance Request, Pt 1 (PDF for download and mailing)
2009 Annual Report and Financial Assistance Request, Pt 2 (PDF for download and mailing)

Statement of Internal Controls, 2007 (PDF)

Guidelines for Committee Audit of 2007 Financial Statements (PDF)
Basic Records for Audit 2007(PDF)
Audit Arrangements for Audit Year 2007 (PDF)
Audit Committee Certificate sample 2007 (PDF)
Audit Finding on Policies and Procedures 2007 (PDF)
Audit Program Checklist Audit Year 2007 (PDF)

Worksheet 2007 payroll test (PDF)
Worksheet 2007 cash disbursement test (PDF)
Worksheet 2007 cash receipts test (PDF)

Funds, grants, scholarships

Harriet Procter Matthews Fund (PDF): Application for grant in 2007.

Jayne O. P. Turner Fund (PDF) A special fund available to families who need financial assistance due to expenses incurred by their child or children with incurable or terminal illnesses. The funds are available to all children, not just Episcopalians. All requests to the Trustees are carefully considered and grants are subject to their approval.

Van Duzer Scholarships (PDF). Read more here about the scholarships, named in honor of Bishop Van Duzer and recognizing his great interest in young people. You'll find information about the scholarship, the criteria for selection, and application forms.

Profiles: Basic contact information for diocesan database

Church Profile (Microsoft Word format)
Church Profile (PDF)

Clergy Profile (Miscrosoft Word format)
Clergy Profile (PDF)

Lay Committee Member Profile (PDF)

Miscellaneous

Acceptable Use of Technology Resources (PDF)